Controlling procurement, inventory and bills of material

System Overview

  • GAAP and IAS compliant double entry accounting system with AHLA and IFRS reporting

  • General (nominal) ledger integrated to sales (debtors -AR) and purchases (creditors AP)

  • Inventory (stock) ledger with warehouse, stores, bins and multi-level procurement control

  • Unlimited cash books, asset registers, levies ledgers and a range of secondary ledgers

  • Integrated transaction processing with points of sales for shops, restaurants and bars

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Master File

  • Configurable master file controlling products, services, charges and bills of material

  • Unlimited, configurable stock stores and bins linked to financial departments

  • Configurable, rule based units of measure with unit name translation

  • Unlimited, configurable stock groups


  • Item identification by bar codes within the range of EAN13 and Code 28 symbologies

  • Facility to embed additional pricing, quantity and volume information in the bar code

  • Fast item search by barcode scanning and entering the item code or item description

Units of Measure

  • Configure unlimited sub units of measure per item - buy per crate and sell per bottle and tot

  • Support and issue bar codes per sub unit for fast warehouse and store processing – receive (scan in) stock per palette and issue (scan out) per crate, dozen pack, six pack or single unit

Bill of Materials

  • Unlimited, configurable bills of material (BOM) with stock order forecasting

  • Unlimited, configurable recipes with on the fly item manufacture and costing

Price Lists

  • Unlimited, configurable price lists with generic pricing rules, tax rounding and pricing priorities

  • Rule based discount matrixes by stock group, debtor status and date / time restrictions

  • Unlimited, rule based price discount modifiers for happy hour and marketing promotions

  • Bulk price adjustments by departments, using mark up or gross profit percentages

Stock Control

  • Quantity on hand managed per store with average, highest and last cost price per main unit

  • Configurable restrictions for negative stock processing requiring supervisor authorisation

  • Catalogue item sales with configurable price rules and cost adjustments via AAI’s

  • Periodic and perpetual stocktaking with open (live) stocktaking during normal trading

  • Restrictions on quantity on hand display and unit of measure used in stocktaking


  • Content rich procurement console controlling transfers, requisitions, orders and purchases

  • Unlimited, configurable approval levels per process with restrictions on seniority or value

  • Auto conversion from IPR to CPO to CGRV once the required approval levels are fulfilled

  • Configurable transaction document layout and detailed reporting for audit control purposes


  • Local server or computer

  • Distributed replicating servers

  • Cloud server


  • Full documentation (SOP based)

  • On-site, in person training

  • Live online or webinar training


  • Business hours phone and mail

  • Online chat and remote access

  • Live 24/7 emergency support

CiMSO STOCKmanager

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