Controlling accounts receivable and accounts payable

System Overview

  • GAAP and IAS compliant double entry accounting system with AHLA and IFRS reporting

  • General ledger (nominal ledger) integrated to sales (debtors AR) and purchases (creditors AP)

  • Inventory (stock) ledger with warehouse, stores, bins and multi-level procurement control

  • Unlimited cash books, asset registers, levies ledgers and a range of secondary ledgers

  • Integrated transaction processing with points of sales for retail and food & beverage outlets

cimso finance suite

Accounts Receivable (Debtors)

Configuration

  • Open item debtors ledger with unlimited, configurable debtors control accounts

  • Unlimited, configurable account statuses with black list warnings at all outlets and transaction points

  • Configurable, rule based ageing bins which supports periods beyond 365 days

  • Configurable, rule based credit limits and finance charges (interest) on outstanding balances

  • Configurable levies, levy types and invoicing batches for membership and timeshare billing

  • Pro forma invoicing ledger with actual invoices raised only on receipt of payments (for levies)

  • Unlimited, configurable discount matrixes by debtor statuses, stock groups and time spans

Transaction Processing

  • Fast processing of quotes, requisitions, invoices, payments, reversals, refunds and credit notes

  • Fast search for products, services or charges via item code, description or barcode scanning

  • Staff to transaction links with configurable staff commission processing

  • Integrated touch screen points of sale (PoS) processing for shops, bars and restaurants

Accounts Payable (Creditors)

Configuration

  • Open item creditors ledger with unlimited, configurable creditors control accounts

  • Unlimited, configurable account statuses with rule based credit limits and finance charges

  • Configurable, rule based ageing bins which support ageing periods exceeding 365 days

Transaction Processing

  • Fast processing of orders, stock purchases, goods returned notes, payments and reversals

  • Fast search for products, services or charges via item code, description or barcode scanning

  • Creditors transaction management console with extensive filters and configurable reports

  • Seamless integration to the procurement system with purchase order to goods receipt conversion

Payment

  • Configurable creditor lists for payment batches with discount by percentage or amount

  • Cheque printing console with configurable stationery layout and data merge fields

  • Cheque printing process by batch with cheque numbers, batch status and reprint controls

  • Fast bulk remittance runs with bulk print and digital transmission via fax and e-mail

  • Hold payment console with hold payment transaction view grid and release control

  • Bulk GIRO payment transaction processing integrated to banks and financial institutions

Deployment

  • Local server or computer

  • Distributed replicating servers

  • Cloud server

Training

  • Full documentation (SOP based)

  • On-site, in person training

  • Live online or webinar training

Support

  • Business hours phone and mail

  • Online chat and remote access

  • Live 24/7 emergency support


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Software for GAAP, IAS and IFRS financial control to balance sheet:

BACKoffice
ACCOUNTSoffice
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