General Ledger with cash books and bank reconciliation

System Overview

  • GAAP and IAS compliant double entry accounting system with AHLA and IFRS reporting

  • General ledger (nominal ledger) integrated to sales (debtors AR) and purchases (creditors AP)

  • Inventory (stock) ledger with warehouse, stores, bins and multi-level procurement control

  • Unlimited cash books, asset registers, levies ledgers and a range of secondary ledgers

  • Integrated transaction processing with points of sales for retail and food & beverage outlets

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General Ledger

  • Tree view drag 'n drop chart of accounts with unlimited financial subcategories and statuses

  • Multiple companies ledger with unlimited revenue centres, cost centres and departments

  • Unrestricted future financial periods with period closure by specified financial department

  • Unlimited, configurable tax types and levies

  • Tax schedules with rule based tax calculations and currency rounding

Budgeting

  • Financial budgeting with multiple budget types and importing of budgets from spreadsheets

  • AHLA compliant operational budgeting for lodging room occupancy and seatings in restaurants, cafes and bars

Transaction Processing

  • Fast journal transactions with batching and multiple configurable approval levels

  • Automatic accounting instructions (AAI’s) for specified work flow processes

Reporting

  • Reporting consoles with extensive filters for user designed reports and BI statistics

  • Proprietary report designer to generate custom financial statements and reports

Cash Books

  • Unlimited cash books with transaction batch types and templates for recurring processing

  • Auto batch generation for bulk creditors payments processed directly from creditors console

  • Configurable batch generation for transactions imported from bank statements

Interfaces

  • Application provider interface (API) for data exchange with devices and 3rd party applications

  • Direct interfaces to financial institutions for credit card and GIRO payments

Security

  • User access controlled by two processes requiring encrypted NIST compliant passwords

  • User work process restrictions controlled by configurable multi-level security pre-sets

  • User access monitoring with controls for banned passwords and multiple login attempts

  • Specified data encrypted and stored in compliance with GDPR and PCI requirements

  • System generated audit logs for specified user activities within the general (nominal) ledger, revenue and cost centres, cash book and budgeting processes

  • Quick search and audit reports on specified data fields within the audit log tables

Deployment

  • Local server or computer

  • Distributed replicating servers

  • Cloud server

Training

  • Full documentation (SOP based)

  • On-site, in person training

  • Live online or webinar training

Support

  • Business hours phone and mail

  • Online chat and remote access

  • Live 24/7 emergency support


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Software for GAAP, IAS and IFRS financial control to balance sheet:

BACKoffice
ACCOUNTSoffice
STOCKmanager

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