EVENTmanager: Seamless Event Coordination

Managing events and conferences at a golf estate, lodge, or hospitality destination goes far beyond booking venues. For General Managers and operational teams, coordinating quotes, function sheets, staff tasks, guest lists, inventory, and payments – while ensuring seamless execution and financial accuracy – can quickly become complex. Disconnected systems and manual processes often result in scheduling errors, inefficiencies, and service gaps that impact both guest experience and profitability. EVENTmanager provides a fully integrated, system-driven solution, giving teams the structure, visibility, and control needed to manage every stage of an event with confidence.

Centralised Event Configuration and Booking Control

EVENTmanager enables structured setup of event types, resources, and operational requirements, including seating arrangements, guest lists, inventory, and banqueting packages. A centralised, colour-coded bookings grid provides full visibility across venues, allowing teams to plan, schedule, and manage availability with accuracy. Provisional bookings can be made quickly, ensuring that opportunities are secured while maintaining flexibility during the planning phase. This centralised approach eliminates double bookings and ensures that all event components are aligned from the outset.

Dynamic Quoting and Event Planning

Event profiles can be built with linked guest lists, staff allocations, and resource requirements, creating a single, comprehensive view of each function. Integrated banqueting packages simplify the creation of detailed and accurate quotes, while customisable quotation templates allow for fast generation and professional presentation. Quotes can be shared instantly, streamlining the sales process and improving response times. This structured approach ensures consistency in pricing, reduces manual errors, and enhances the overall client experience from initial enquiry to confirmed booking.

Function Sheets and Seamless Event Execution

User-configurable function sheets are generated through integrated documentation tools, automatically populated with real-time client and event data. These documents provide operational teams with clear, detailed instructions, ensuring that every aspect of the event is executed as planned. Task coordination is managed centrally, with guest lists, seating plans, and staff responsibilities clearly defined and easily accessible. Mobile POS integration further enhances execution, allowing for fast and efficient transaction processing during events, ensuring uninterrupted service even in high-demand environments.

Financial, Inventory, and Operational Integration

EVENTmanager connects directly to accounting and inventory systems, enabling accurate invoicing, guest folio posting, and support for multiple payment methods, including forex and loyalty redemptions. Cash-ups and reconciliations ensure financial control, while integrated inventory and costing track all products, services, and resources linked to each event, minimising waste and maximising profitability. Fully integrated with lodging and reporting systems, the platform provides real-time insight into both operational performance and financial outcomes. Detailed reporting and audit trails ensure transparency, while centralised control supports consistency across multiple properties.

By managing event planning, execution, billing, and inventory within a single integrated system, hospitality establishments can reduce inefficiencies, improve coordination, and maximise revenue. EVENTmanager delivers the visibility, structure, and control needed to execute every event with precision and confidence.

Contact Us

CiMSO supports clients transitioning from fragmented legacy software systems to fully integrated ERP solutions. We also manage the successful deployment of new systems in compliance with our ISO90003 Quality Management Systems and PRINCEII project management methodologies.

Don’t hesitate to contact your local CiMSO office or Value Added Reseller for more information on CiMSO’s Integrated ERP Software Suites for Hotels, Lodges, Resorts, Clubs, Timeshare, and Leasing management.